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Checklist for Preparation of Faculty Portfolios for Appointment and Promotion with Tenure, Conferral of Tenure, or Appointment and Promotion in the Tenure Stream

  1. Chair's Letter
    Must specify proposal using explicit terms:
    • Appointment in the tenure stream
    • Appointment with tenure
    • Promotion in the tenure stream (may include satisfying the requirement for mid-course review)
    • Promotion with tenure
    • Conferral of tenure
    • Chair letter must include appropriate pathway (Preparing a Portfolio for Appointment and Promotion) PDF
    • Chair letter must provide a description of the departmental committee’s deliberation and recommendation
       
  2. Secondary Chair Letter (if applicable).  For secondary appointments or promotions, letter from chair of secondary department
    • Secondary appointment in basic science department encouraged for PhD in clinical department
    • If more than one secondary appointment, justification must be provided
       
  3. Executive Summary written in 3rd person 
     
  4. Referee Names.  Must include 12 external referee names and can include up to 4 additional internal referee names.
    • Suggested referees must be equivalent or higher rank than proposed rank of candidate
    • Majority of referee names must be at arms' length (see page 2 of Guidelines for External and Internal Letters of Reference) for guidance.
    • Suggested referees cannot be in the same primary department as candidate; cannot hold an appointment in the Office of Faculty Affairs, and cannot be an SOM Department Chair
    • Suggested referees must include name, non-generic email address and phone number, institution, academic rank, and relationship 
       
  5. Curriculum Vitale (Current CV must be in School of Medicine format PDF)
     

  6. Web of Science Citation Report (Instructions for Citation Report and H-index)

  7. Research Summary Form PDF (for help with the h-index calculation see Instructions for Citation Report and H-Index)

  8. Teaching Summary Form PDF
     
  9. Publications: Must include full article printout
    • 3-5 publications (Associate Professor)
    • 6-8 publications (Professor)
       
  10. Teaching documentation/evaluations are REQUIRED
    • If applicable: Evaluations may be obtained from OMED, Graduate Studies, and/or the Residency Office
       
  11. Annual Faculty Performance Evaluations are REQUIRED 
    • For submission to Provost only; not reviewed by committee 
    • Pitt only; prior institution not required