Checklist for Preparation of Faculty Portfolios for Appointment and Promotion with Tenure, Conferral of Tenure, or Appointment and Promotion in the Tenure Stream

  1. Chair's Letter
    Specify proposal using explicit terms:
    • Appointment in the tenure stream
    • Appointment with tenure
    • Promotion in the tenure stream (may include satisfying the requirement for mid-course review)
    • Promotion with tenure
    • Conferral of tenure
    • Appropriate pathway (Preparing a Portfolio for Appointment and Promotion) PDF
    • Chair letter must provide a description of the departmental committee’s deliberation and recommendation
  2. For secondary appointments or promotions, letter from chair of secondary department
    • Secondary appointment in basic science department encouraged for PhD in clinical department
    • If more than one secondary appointment, justification must be provided
  3. Executive Summary
  4. Referee names and email addresses (Guidelines for External and Internal Letters of Reference) PDF
    • Suggested referees must be equivalent or higher rank than proposed rank of candidate
    • Suggested referees cannot be in the same department as candidate
  5. CV in School of Medicine format PDF
  6. Citation Report (See Instructions for Citation Report and H-Index)
  7. Research Summary Form PDF (See Instructions for Citation Report and H-Index)
  8. Teaching Summary Form PDF
  9. Scholarship of Service Product Summary Form (Optional)
  10. Social and Digital Media Summary Form (Optional)
  11. 3-5 publications (associate professor)
    6-8 publications (professor)
  12. Teaching documentation/evaluations
  13. Annual Faculty Performance Evaluations
    • For submission to Provost only; not reviewed by committee 
    • Pitt only; prior institution not required